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6. Management of TSUBAME group

You can create a group in TSUBAME and manage members and resources. Users must be associated with a group to use paid services.

To perform basic operations, choose "Manage your group" from the side menu to show the "Groups list" page.

Group list

6.1. Create a group

Tips

TSUBAME group can be created only by Tokyo Tech users.

Click "Group creation" to show the "New TSUBAME group addition" page.

New TSUBAME group

Enter the necessary information and click the "Add" to create the group.

Items to enter when creating a group are as follows.

Item Description
Group manager The account name of the administrator when creating the group is displayed.
When creating a group, the creator is set as the group administrator.
Group division Select the classification of the group to be created from the pulldown.
Group name Enter the group name. The group name prefix is set automatically by the selected group classification.
Comment Optionally provide comments about the group to be created.

The group name length is limited to 32 characters, including the prefix depending on the selected group division. The following character types are allowed for the group name. (Multi-byte characters and blanks can not be used.)

  • Uppercase alphabet: A~Z
  • Lowercase alphabet: a~z
  • Numbers: 0~9
  • Symbolic character: _-

6.2. TSUBAME main use field setting

Warning

You cannot use the "Point purchase" feature without setting the main use field.

The main use field can be selected on the "TSUBAME group details" page.

After selecting the appropriate field from the combo box displayed as "Please set the field of use" in the "Main use field" item on the "TSUBAME group details", and click "Setting" to set the Main use field.

6.3. Managing group members

グループ構成者の管理は、「TSUBAMEグループ詳細」画面にて行います。この画面は、左のメニューバーの「所属グループ管理」を選択、所属グループ一覧画面の対象グループ「詳細表示」リンクを選択することで表示されます。

Tips

Only group managers can manage group members.

Members information

6.3.1. Invite group members

Group members can be invited from the "Members information" menu on the "TSUBAME group details" page.

Add user

When you click "User addition" at the bottom of the "TSUBAME group detailed" page, the "TSUBAME group invitation of users" page will be displayed.

TSUBAME group Invitation

Add the account of the member you want to add to the group and click "Search".

The items listed in "TSUBAME group invitation of users" are as follows.

Item Description
Login name Enter the login name of the user you want to invite and search for by exact match.
Browse Specify a file in which account names are separated by line feeds then click "Search".
Search Search for the user corresponding to the specified login name and display the results in the search result column.
Search result Display a list of users found by the search.
A checkbox will appear in the leftmost column, so check the boxes for the users you wish to invite.
Invite checked users Invite users who have the checkbox ON in the search result to the group.

Click the checkboxes of users you want to invite from the search results at the bottom of the page. By clicking "Invite the selected user", an invitation email will be sent to the selected user. When users accept the invitation, they are added to the list of group members.

6.3.2. Join the group

Users who are invited to join the group will receive an invitation email, as shown below. 

このメールは送信専用メールアドレスから配信されています。
問い合わせは https://www.t4.gsic.titech.ac.jp/contact-t4 にお送りください。

山田太郎 様

東工大 様より、TSUBAMEグループ tga-group001 への参加を招待されております。
次のステップに従って、グループに参加するかどうかをお選びください。

1. TSUBAMEポータルにログインする

2. 下記のURLをクリックして、表示される画面に従って設定する
https://portal.t4.gsic.titech.ac.jp/t4po/invitegroup/RexUtqeiYlDhVCoTnSK2GSvTw921biJo8-n5sJQ3cAm2

上記URLの有効期限は1週間です。
有効期限が切れた場合や、誤って不参加を選択した場合には、グループの管理者に連絡して再招待を依頼してください。

-----
This mail is sent from send-only address.
For inquiry, please visit https://www.t4.gsic.titech.ac.jp/en/contact-t4 .

To 山田太郎

You have been invided to join the TSUBAME group tga-group001 from 東工大 .
Please follow the steps to choose whether or not to join the group.

1. Log in to the TSUBAME portal

2. Click the following link and follow the instruction
https://portal.t4.gsic.titech.ac.jp/t4po/invitegroup/RexUtqeiYlDhVCoTnSK2GSvTw921biJo8-n5sJQ3cAm2

This URL is valid for one week.
If the link is expired, or you declined by mistake, ask the group manager to resend the invitation.

--
TSUBAME計算サービス / TSUBAME Computing Services
https://www.t4.gsic.titech.ac.jp
https://portal.t4.gsic.titech.ac.jp

When you click on the URL in the invitation email, the "Grup invitation approval page" will be displayed. Agree to the contents of the two checkboxes on the approval page, check the boxes and click the "Participate".

6.3.3. Remove a member from a group

Log in to the TSUBAME portal and select "Manage your group" from the side menu to show the "Groups list" page. Click on the "Detailed display" link of the group whose group members you want to delete, and go to the "TSUBAME group details" page. The current group members are displayed in a list at the bottom of the page. Click the checkboxes of the users you want to delete and click "User deletion".

A confirmation dialog box will be displayed. Click "OK" to delete the user from the group.

An email will be sent to the deleted user.

6.3.4. Appointment of Group manager

A Group manager can be appointed from the Members information menu on the "TSUBAME group details" page to delegate part of authority and responsibility for the group.

Tips

The contents that the Group manager can manage are as follows

  • Compute node reservation
  • Manage group disks
  • Manage group members
  • Purchase points
  • Purchase applications

After selecting the group member you want to promote to the Group manager, click the "Group Manager appointment". The specified group member will be promoted to the Group manager.

6.3.5. Application for change of Group manager

When changing the Group manager to another user, the new Group manager must agree to the transfer. Approval by GSIC is also required.

On the "TSUBAME roup Details" page, check that the current Group manager is yourself.

Click the "Manager change" on the right-hand side, and you will be taken to the "TSUBAME group manager change" page.

Select the login name of the new Group manager and click the "Change" to proceed to the confirmation page.

After reading the cautionary notes, click the checkbox that confirms your agreement, followed by "Group manager change." If there is something you need to tell GSIC or the new Group manager, do so in the relevant text box. Click "Group manager change" and the following approval request email will be sent to the new Group manager candidate.

このメールは送信専用メールアドレスから配信されています。
問い合わせは https://www.t4.gsic.titech.ac.jp/contact-t4 にお送りください。

東工大太郎 様

グループtga-group001 のグループ管理者変更の承認を下記のURLより行ってください。



https://portal.t4.gsic.titech.ac.jp/ptl/changemanager/gyNAjoAp9F0tKjWm9ke-IQomtOFhuhXv-b9q22ypnzBy

-----
This mail is sent from send-only address.
For inquiry, please visit https://www.t4.gsic.titech.ac.jp/en/contact-t4 .

To 東工大太郎

Please approve the change of the group manager of the group tga-group001 from the URL below.



https://portal.t4.gsic.titech.ac.jp/ptl/changemanager/gyNAjoAp9F0tKjWm9ke-IQomtOFhuhXv-b9q22ypnzBy

-- 
TSUBAME計算サービス / TSUBAME Computing Services
https://www.t4.gsic.titech.ac.jp
https://portal.t4.gsic.titech.ac.jp

The user designated as the new Group manager can click the URL in the email to open the "TSUBAME group manager change" page.

After reading the cautionary notes, click the checkbox that confirms your agreement, followed by "Group manager change" to complete the application. After approval by GSIC, authority will be transferred from the current Group manager to the new Group manager.

Tips

In the following cases, authority is transferred immediately after approval by the new group manager:

  • the Tokyo Tech IC card type of the new Group manager is staff (full time or part time).
  • the Tokyo Tech IC card type of the new Group manager is other than the above and following conditions are met
    • The new group manager has an active payment code for the current fiscal year and is the budget manager of that payment code
    • The target group has not purchased any points during the current fiscal year.